One of the greatest challenges that a business can experience is office shifting. Since it comes to arranging logistics and shipping delicate equipment to making sure there is minimum downtime – every detail counts. The trick of successful move is good planning, execution by professional and the selection of appropriate packers and movers that realize how important your business continuity is.
As you grow and shrink or even change offices, this guide will give you an idea of how you can relocate your office without interfering with your activities and operations.
Start Planning Early
The more you plan in advance the easier your office move will be. Preferably, begin to pack four or six weeks prior to the date of the move. Those are to prepare a comprehensive timetable, which includes all activities, such as the choice of movers, installation of utilities in the new office.
Early planning enables you to cover unexpected issues like IT configuration, lease arrangements or special equipments relocation. It also allows sufficient time to your staff to plan their work prior to the transition.
Form a Moving Committee
Create a relocation team/committee to manage the whole process. Involve representatives of other departments such as IT, administration and management. This makes sure that no part of your business is left out and no task is left out.
The moving committee is inevitably to liaise with your preferred moving company, follow schedules of packing, and ensure that all the steps are in line with your business requirements and time deadline.
Contract Professional Office Movers.
The process of an office move is not similar to a home move because it entails the use of costly equipment, sensitive documents and time constraints. This is why it is necessary to recruit the help of professional packers and movers specializing in office moving.
The services of the company such as Wise Packers and Movers provide professional office shifting in Pakistan with minimum downtime. All they need to do is to sit back and leave all of the work to their trained staff whose duty is to dismantle furniture, pack IT systems and leave your employees to concentrate on their work part as the professionals do it.
Look for movers who:
- Experienced in business moves.
- Grant insurances and safe handling guarantee.
- Provide after-hours or weekend relocations to lessen the disturbance.
Get the Move to Everyone.
A smooth relocation is founded on effective communication. Give notice to your employees, clients and vendors early enough of the move.
Internal communication: Discuss the moving schedule, new address and responsibilities of the department with your employees.
External communication: Forward the announcement of your new contact details and office to clients, suppliers and service providers (such as banks, couriers and vendors).
After the move, update your web site, business cards and social media pages with the new address.
Make an Inventory and Mark it All.
Goods in the office should be listed in full before the move is commenced; that is, furniture, computers, printers, files and electronics. Label every item distinctly with names of the department or room names.
This is an easy measure that assists movers to fit everything there precisely in the new location, which saves you time in the unpacking and installation process. It is also effective in tracking and avoiding loss or misplacement of the valuable goods in transit.
Secure Digital Data Backup.
Data security has been one of the least considered components of an office move. Movements are made with computers or their servers without making sure that all the important data has been adequately copied to cloud storage or external drives.
Request your IT department to unplug and bundle up all the systems safely and label all cables and accessories. This will ease connecting the devices when moving back to the office by a large margin.
Book the Move Strategically.
A business relocation is time sensitive. To prevent the inconvenience, schedule your move when there is no work, on weekends or when there is a holiday. This is so that your business will run as usual and the relocation takes place in the back office.
Provided that your business is required to be active during the relocation, you should think of shifting in shifts, that is, taking one department off at a time and leaving the rest of them to work.
Safe Packing and Transport.
All office material, files, as well as furniture, must be packed carefully. Bubble wrap and stretch film as well as the use of heavy boxes help to avoid breakages by professional movers.
When dealing with sensitive electronics and confidential documents, ask to have it handled special and labeled. Other companies such as Wise Packers and Movers also offer GPS-tracked transport vehicles, which offer transparency and security during the journey.
Preparation of the New Office before closing.
Prior to your team reaching the new location, ensure the furniture, electrical system and the internet facilities are in place.
Get the moving team to put workstations in place, furnish, and hook up computers in such a way that your employees are able to resume work as soon as possible. An office layout that is ready is a great first impression and ensures that the productivity is maintained on the first day.
Post-Move Evaluation and Review.
After all the arrangements are made, you should take your time to revisit the process of the relocation. Obtain employee feedbacks on what they liked the most, what they could have improved, and how their future actions can be enhanced.
Also, ensure that all assets are recognized and are functional. In case you had a professional mover such as Wise Packers and Movers, then give a feedback or testimonial to allow others to make informed decisions.
Why Wise Packers and Movers To Office Shifting.
Moving an office does not just take man power, but it takes coordination, professionalism, and reliability. The experience of Wise Packers and Movers over the years in corporate relocations at various parts of Pakistan has made it a safe, quick, and uninterrupted business move.
Packing, loading, transportation, and set up is done by our uniformed trained team so you need not even think about it. Whether you are a small business or a big company, we ensure that the transition of offices is quick, clean, and neat.
Final Thoughts
Office shifting does not necessarily have to interfere with your business. When planned well, the right moving partner and well coordinated team, it is possible to move in a very smooth way without losing productivity.
In Wise Packers and Movers, we are proud of assisting business to move not in a stressful manner. It could be expansion to a larger office or establishment of a branch in a new location, we are the team that will make your move on time, in a safe manner, and the Wise way.
